3.07 How (and if) to work when things feel uncertain

It’s a tough world at the moment. I’ve had lots of clients struggling with job insecurity, family or personal health issues, and the direct or indirect effects of all the bad stuff that’s happening in the world right now. In this podcast, I give some ideas about how you can show yourself compassion, decide what (if any) work you are capable of, and how to support yourself through these challenges times. The emphasis is always on compassion - it’s OK to find this difficult. When we can reduce the self-judgment, we can then spend time thinking about how to support ourselves.

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I'm Dr Vikki Wright, ex-Professor and certified life coach and I help everyone from PhD students to full Professors to get a bit less overwhelmed and thrive in academia. My weekly podcast, The PhD Life Coach covers the most common issues experienced in universities, including procrastination, imposter syndrome, and having too much to do. I give inspiring and actionable advice and often have fun expert guests join me on the show. Make sure you subscribe on Apple, Spotify or wherever you get your podcasts.

If you already listen, please find time to rate, review and tell your friends!

I also host a free online community for academics at every level. You can sign up on my website, The PhD Life Coach. com - you'll receive regular emails with helpful tips and access to free online group coaching every single month! Come join and get the support you need.

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Transcript

Hello and welcome to the PhD Life Coach podcast. This week's going to be a bit of a heavier episode than usual. This is something that has been on my mind for a little while now, based partly on what I see in my coaching sessions with my one to one clients, with my membership students, and partly obviously my own experience of the world.

And that is there's a lot of crap happening at the moment. There's a lot of really, really difficult, heavy things happening in a lot of different areas of the world. Some of them natural disasters. Some of them, unfortunately, man made. Some of them at a huge scale, some of them at a more personal, just family level issues.

There's a lot of stuff happening. And there's a lot of times where I see clients or even find myself thinking, how do you get on with your normal day to day when all this stuff is going on around you, and by around you, I mean, either directly in your environment or within your sort of social circles or your cultural circles or your geographical areas, or just simply your humanity, to be honest. How and if do you get on with the things that you thought you wanted to do when your mind and heart and soul and everything's taking on all this really heavy stuff? 

And I often put little caveats flippantly on my podcast, but this one, this is a big caveat. I'm not a therapist. I'm not an expert in any of this stuff. I'm not, you know, I try to be trauma informed, but I'm certainly not a trauma specialist. And if this is something that is. deeply affecting you at the moment, whether it's in your personal circumstances or the things that are happening more generally in the world, I'd encourage you to reach out to somebody with specific expertise in helping people to identify when that's becoming a problem and how to look after themselves.

So the stuff I'm going to talk about today is coming from the place of somebody who's a concerned ex academic, who's a coach that can see how some of these things can impact on the things that we want to do and who knows that sometimes we have to change what we want to do. Um, but if you think you're in need of more specific support, I'd really, really urge you to, to reach out for that too. Okay. Nothing I say today is in any way intended to be a replacement for specific expertise. 

For those of you who might be thinking, you know what? I'm pretty good. separating myself from what's happening in the news, and like my day to day. I'm pretty good at getting on. I'd urge you still to listen for two reasons.

One, because I think you never know when something is going to hit you directly and your, your family, your friends, the people you care about directly, where this stuff will suddenly become relevant to you. Obviously, not wishing it on anybody, but you just never know. These things in the words of Baz Luhrmann from the 90s, these things happen on a Tuesday afternoon when you least expect it. 

But also because even if you are currently able to detach yourself from those things quite well, there's people around you who aren't. I guarantee that. There are people around you who are being deeply affected by the things that are happening in the world. And who might not be saying so, and might not be openly talking about it, and you might think that they aren't. But I promise, there are some people around you who are struggling with the things I'm going to talk about today. And so, if you feel like you don't need to listen for yourself, I'd really encourage you to listen for the people around you. So that you can just keep a little eye out, so that you can hear the things that people are actually saying and so you've got some ideas of ways you could respond if it does come to your attention that people are struggling. And this is relevant as usual for students, for academics, for everybody at any level of the academic world. We're all human beings trying to navigate this and this is all, all the same stuff for all of us.

The first thing I want to say is, it's okay. It's okay to find this difficult. It's okay to not find it easy to stay focused on things that you used to and maybe still do feel are important when there's so much other stuff happening in the world. It's okay that you're finding it difficult. And so if you're saying to yourself, I just need to concentrate, this is ridiculous, you know, these things aren't directly affecting me, I need to actually just get on with it. Let's give ourselves a little bit of compassion here. It is okay to find this difficult. The news is full of big, big stuff at the moment. It always is, but it feels more than usual, right? It feels more than it has. And it's okay that you have a whole bunch of emotions about that. You are not alone. Lots of people are struggling and it's okay. We don't have to not feel those emotions. We don't have to beat ourselves up for feeling those emotions. It's okay. You're a human being and this is tough stuff.

Academic work takes cognitive effort, and it often takes a big chunk of emotional regulation, right? It takes managing the uncertainty and managing our insecurities and all of this stuff that we usually coach on week to week, right? When I'm coaching on how to get your writing done or whatever, we're regulating emotions we have about our writing. And if you are using all your regulation to cope with the other stuff that's happening, it's probably not a surprise that you feel like there's nothing left to regulate your academic work. There's nothing left to, you know, overcome the procrastination, to overcome the not wanting to get on with things the way perhaps you normally would. This is not a surprise. It's not your fault and it's not a sign there's anything wrong with you.

The reason that's so important to understand, the reason why I'm really laboring this point, that this is okay, is that when we judge ourselves, we layer on a whole other layer of junk that we have to deal with, and we don't look for ways to support ourselves. We don't look for ways to make it a little bit easier if we're just telling ourselves we should be able to get on. Please hear me say, it's understandable if you're finding it hard. And there are things you can do to look after yourself.

The first place we're going to start though, is whether you should be working at all. And this won't apply to all of you. It may not even apply to most of you, but for some of you, if this stuff is all feeling very close to home, or it is very close to home, I want you to consider whether you should be trying to work through this. Sometimes we don't even think about that as a possibility, right? We just, we're in it, this is what we're doing, it's just gotta happen now, we've gotta do it. But, if you are affected by the stuff happening around you or to you, to the extent that you cannot engage in your studies, and that it's not in your best interests to try and, force yourself to, try and encourage yourself to. If it feels like those things are not going to be good for your mental health and for your physical health, it is worth investigating how you can take a pause.

 Now, sometimes there's practical things around that, those of you on stipends or with other responsibility and things, I know it's not always quite that straightforward, but a pause can be a short pause, a pause can be a weekend, it can be a week, a pause can be a month, two months, a pause can be deciding that, you know what, this just isn't what you need to be pursuing right now. You need to be doing something different. 

All of those things are there and you get to pick. Now, hear me when I say it, I'm not saying don't continue with your PhD, there's no way you can do it, none of those things, in a minute I'm going to give you a bunch of ways you can support yourself so that you can continue. But I want you to make sure you have all options on the table, because sometimes we don't even look at some of the options, because we consider those to be failures or to be letting people down or to be just not an option at all. Everything's an option. And I want you to look at each of the options and really consider what feels truly best for you at the moment. 

Because sometimes our best interests are to disengage from a goal. To say, you know what? Not now. Maybe never. Who knows? But not now. This is just not good for me at the moment. And you might think often I have clients say things like, yeah, but if I, if I take a year off, then, you know, next year I'll just be beating myself up for that wasted time. Or if I don't finish my PhD, I'll always regret it. And I want to offer that those things are optional. You could not finish and you could decide never to beat yourself up about that. And to remind yourself every time you think of it, how you chose the right thing. How you chose the right thing for your mental health, for your family, for your community, for whatever reasons it is, that you love those reasons. That yeah, it was disappointing, and we can be disappointed, and that's okay. But, we love our reasons and we did it for our best interests. Because often it's the fear of those things that we'll say to ourselves in the future that stops us from making difficult decisions.

The second part of this is really for people who have decided that, yeah, I'm finding things really tough at the moment. There's a lot going on, but I do want to keep going. I'm not going to make any changes to my registration. I'm not going to take a leave of absence. I'm not going to pause my registration, any of those things. I am going to keep going. But I want it to feel better than that. 

And in those situations, what we can do is we can think about how can I make it feel easier by changing some of the assumptions I make. The assumptions about how much I should be working, the assumptions about how high level I should be working, when I should be working, where I should be working, what support I should be getting.

We have loads and loads of assumptions about how we have to do it and lots of them aren't necessarily true. I'd encourage you to think about which bits you're finding really difficult. Is it that you're finding it difficult to get going? Is it that you're finding it difficult to focus for long periods of time? Is it that you're finding it difficult to do the harder cognitive stuff? Is it that you're finding it difficult to be in social situations? Which bits are you finding difficult? 

And really think through how you can make those easier. Can you limit it down so that you're only really trying to do one thing at a time? So if, for example, at the moment you're trying to collect data for one study and write up another study, can you pause one or other of those so that you can really sort of slow down and immerse yourself into one element of your work for a while? So you're not taking a full pause of your PhD or your research or whatever, but you are reducing the things you're doing. 

Can you tell people that you're just not gonna do some of the additional things? We all know that there's kind of core stuff that we have to do, whether it's for academic jobs or whether it's for our PhDs, and then there's kind of the peripheral stuff that is either fun or impressive or will go towards our promotions or future jobs. Are there any of those things that you want to say? You know what? Not now, not at the moment. I don't need to. So there's that really kind of practical side of it. 

We can also really think about our expectations of ourselves and maybe our expectations are that we sit down and start working exactly when we said we would, and we work the exact time blocks or whatever that we said we would. Maybe we just need to loosen up on some of that. Maybe we need to just say, you know what, I will, I'll get three hours done. At some point today, it might not be exactly when I intended, but I will. And you know what? I'll be proud of that. And that will be sufficient. So it's changing some of our expectations. Some of the pressures that we put on ourselves unnecessarily by taking account of the fact that you're trying to do this in a really difficult environment at the moment.

We can also think about the things we say to ourselves, because when we're finding things difficult, we can use that as a reason to criticize ourselves. We can tell ourselves that we shouldn't be finding it difficult. We should be able to manage this. Or we can use it as an opportunity to like engulf ourselves in all the self praise in the world.

Everything we do, we're so proud of the bits that we've done. We're so proud of how we're getting on, even when it's only tiny things, reminding ourselves of all the things we've achieved in the past, of all the reasons that we want to do this, all the reasons why it's okay if we're struggling. We can really create a sort of psychological environment through how we talk to ourselves, where we feel loved and appreciated while we try and do this difficult stuff. And that doesn't come naturally to lots of people, but it is something that gets easier with practice, I promise. So even if you can just do it a little bit in amongst everything else, then that can be really helpful.

Quick interjection. If you're finding today's session useful, but you're driving or walking the dog or doing the dishes, I want you to do one thing for me after you've finished. Go to my website, theasyourlifecoach. com and sign up for my newsletter. We all know that we listen to podcasts and we think, Oh, this is really, really useful.

I should do that. And then we don't end up doing it. My newsletter is designed specifically to help you make sure you actually use the stuff that you hear here. So every week you'll get a quick summary of the podcast. You'll get some reflective questions and you'll get one action that you can take immediately.

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Other ways you can try and make these things easier is thinking about the scaffolding that you have around you, right? If you were learning to ride a bike or something and you didn't know how, you'd have stabilizers, you'd have somebody supporting the back, you'd do it in a safe area, all these things we put around ourselves to keep ourselves safe when we're learning a physical skill.

In this situation where things feel kind of wobbly like that, I want you to ask yourself what scaffolding you can put around yourself to make it feel a little easier. Do you want to have a conversation with your supervisor or your boss about the fact that you're struggling at the moment and that just a little bit of understanding would really help you.

Do you want to reach out for more structured support in terms of things like writing groups or organizing co working sessions with your friends? If maybe you're struggling to get going on your own, would having that sort of support network around you make it feel a little bit easier? Could you ask support from somebody in terms of really breaking down your tasks into very achievable things so that when you are trying to do work, you make it as easy as possible for you to do it? 

Could you use tools like the Pomodoro Technique where you work for a very short chunk of time and then have a break. Maybe you use Pomodoro anyway, but maybe you could shorten the amount of time you spend working and increase the amount of time that you spend resting. So that instead of expecting yourself to sit down and write for two hours, you expect yourself to write for 25 minutes and then to have a break.

Are there certain environments that you find more conducive to focus? Do you want to work with your computer disconnected from the internet? So those of you who've listened to my episode about not reading while you're writing, one of the ways that you can kind of encourage yourself to do that is completely turn your Wi Fi off, turn your internet off, put your phone somewhere else, and then it's just you and your computer, or you even and a notebook if you want to go that far. Would detaching yourself so that when you have the urge to check the news or to look at social media or the other things that are going on, you're just that little bit further away. Would that help you to be able to put yourself in a little bubble for a minute in order to be able to do the things that you want to do?

There's also a bigger motivational element here, and this one we have to be careful with, because I don't want you putting pressure on yourselves. But sometimes it is worth remembering why you wanted to do this PhD, why you wanted to do the research you're doing at the moment, to do the work you're doing. Often when there's other bad things happening, it's easy to feel like everything you're doing is pointless, especially if you're doing a PhD where it's not got sort of direct application, right? So some people's PhDs, it's like, oh, yeah, yeah, easy to see how that's useful. And other people are like, oh, I don't know. But there's a reason you chose it, there's a reason you thought it was valuable, there's a reason you thought it was interesting, there's a reason you cared about it. And we don't just have to accept that those reasons have gone away just because other things feel really important right now.

You can choose to reinforce those reasons for yourself. You can choose to spend more time reminding yourself of that, giving yourself prompts, having notes, whatever it is that makes you think of the reasons that you decided to do it. So that when there's a whole load of stuff over here saying, Oh, I really, you know, I don't even know why I'm doing it. You can go, I do, I do know why I'm doing this. It's because of these things. And I can do a little bit of it now.

We then get to think about how we look after ourselves around all of this. The first thing is keeping a little handle on what we're doing in our minds. Now, one of the very, very first self help books that I ever read when I was, I don't know, probably an undergraduate or early PhD, something like that, was Stephen Covey's Seven Habits.

 Absolutely classic. Bits of it I'm not so keen on, but lots of it that I love. And one of the things that he talks about is the difference between your circle of concern and your circle of influence. Now your circle of concern are the things that you worry about, the things that you think about, that you care about, that take up space in your mind. Your circle of influence are the things you can actually do and have an impact on and change. And when these circles are different sizes from each other, in both directions, which I'll talk about in a second, when these circles are a different size from each other, then we get problems.

Now for a lot of you guys in the context that we're talking about here, your circle of concern will be much bigger than your circle of influence. You will be worried about the stuff happening in the world, the stuff happening to your families, that's way out of your control. And when we have a big circle of concern and a smaller circle of influence, we can feel very powerless.

And when we feel very powerless, we often don't take the actions that are within our control. Often we fixate on scrolling through news articles, for example, and make it very difficult to do small things we could do. that might help. Now the flip side is bad too, right? It's probably less of the issues that we're seeing here, but if people have a very big circle of influence and a very small circle of concern- often we see this in big, powerful people who have a lot of impact on people's lives, but don't necessarily care- then that causes problems too.

So what we're trying to do at all times is to try and keep our circle of concern as close to our circle of influence as possible. And that doesn't mean we can't care about things that are outside of our control, but it does mean we can think about what things within that are within our control. So, for example, if you are understandably concerned and upset and scared and angry about all the things happening in the Middle East, you're probably not in a position where you can do anything to change it. However, you might be in a position where you could offer comfort to somebody who is struggling in your own community. You might be in a position where you can write to somebody in power or whatever form of protest feels comfortable or appropriate for you. You might be in a position where you can amplify the voices of people who aren't being heard right now.

These are things that whilst the sort of overarching issue is far, far, far outside all of our circles of influence, we have mini pockets. of influence within that. And if we can spend more time in those pockets of influence doing the things that we can do, and less time immersing ourselves sort of passively in the awfulness of things, in that circle of concern, It's much better for our own mental health and it benefits the world because we're then not just making ourselves feel terrible, we're actually doing the small actions that could make a difference in one or two people's lives.

 The next parts are looking after yourself in all of this is remembering that when a lot is going on, you need more care for yourself, not less. Often what happens when we're struggling for whatever reasons is that we eat worse. We stop exercising. We stop seeing our friends. We stop going out. We stop spending time in the fresh air. We sort of hunker down. And sometimes maybe that's what we need. If we're hunkering down in a kind of supportive and loving way. But often what we're doing is actually neglecting ourselves when we really need that extra support. 

So I want you to think about how can you make it easier to spend a little bit of time outside? How can you make it easier to go to sleep at night? How can you make it easier to eat food that nourishes you? Without starting some big regime. This isn't a health kick. That's not what we're going for. But food that makes you feel warm and cared for. Okay, how can you give yourself these things? How can you nurture yourself while you're struggling with all this stuff?

I want you also to think about how you can give some of this stuff space because we don't cope with any of this by just squishing it down and telling ourselves we've got to go get on. If you've got these emotions inside yourself, it doesn't help to just say, Oh well, nothing I can do about it, let's crack on. Because these emotions are there and they're going to come back up one way or another. So giving yourself space where it's okay and safe to express your emotions. Finding people where you can express your emotions and it be okay is really important. Allowing yourself those moments where you can scream or cry or get angry and rant or breathe or give yourself a space where you can experience all of this. And you might think you don't have time, but the irony is if you give yourself that space, It gives you back time. If your mind and body is existing in a really tough time, let's look after that mind and let's look after that body.

The other thing that giving yourself space to experience emotions does is it enables you to defer emotions sometimes too. So if we're constantly telling ourselves that we shouldn't be upset, we shouldn't be getting this wound up, then we're sort of permanently squashing it down and then it will just burst free at some point. Whereas if we can say, you know what, at the moment I'm in work mode for the next 40 minutes. I'm in work mode. I'm going to keep my brain in this room. If I feel it drifting off to think about other things, I'm going to gently, gently nudge it back to my work, but I've got two hours clear this afternoon where if I need to get upset, if I want to actually think about this and wallow in this and be there with it, that's okay. I've got space for that. Right now I'm doing this. I am going to spend time just, just being later. 

Knowing that you have put that time aside can really help most importantly with your own psychological health, but also with your ability to then focus in the moments that you want to.

And then I have one final thing, especially for people who perhaps aren't experiencing this strongly themselves, but know that they have friends and colleagues who are. this is a tip that I got from a friend who suffered a personal loss. I'm not going to go into the details, but a very, very difficult personal loss. And her tip was, ask me how I am today. Don't ask me how I am because I don't even begin to know how to answer that question. But if you want to express caring and you want to like, see how I am, ask me how I am today, cause I can answer that. I can tell you if it's a good day or if it's a bad day. I can tell you a little bit about how I'm feeling today. Make it really specific. Don't expect somebody to be able to answer the, how are you question, because if it's too big, they will just lie to you and tell you they're fine. But if you ask them, how are you doing this morning? You might just get an answer where they're able to be authentic and you're able to provide the support that they need. I found that tip really, really useful and have used it with several people that I care about who are going through difficult things at the moment. I hope you find it useful too. 

I know this has been a kind of heavier episode than usual. I hope it has been of use to some of you. This is a little bit of me reaching into my circle of influence to say, what could I actually do in these situations that might be useful? Where do I have a skill set that might be helpful and making this is one of the things, one of the things that I decided that might be of use. And so I hope it has been for some of you. If anybody has specific things that you're struggling with, specific questions, please do let me know. You can either contact me on Instagram at the PhD life coach, or through my newsletter. You can then reply to that. You can sign up for that on my website. I'm still doing my client q and a podcast episodes. So if any of you have got comments or questions based on what I talk about today that you want me to go into in more detail or things you think I should have covered that I haven't, or anything where you think I was misguided in anything I said today, please let me know. Please let me know and then I will try and expand on and respond to those in a future episode. 

To finish on a lighter note, it's been my husband's birthday this week, so I'm recording this the week before it goes out, and it's been my husband's birthday, and he's a massive child about his birthday. He has just turned 46 years old. You'd think he'd just turned six years old. He was so excited. He was running around like a small child. He couldn't sleep the night before cause he was too excited. He told everybody about it because he likes attention on his birthday. And so he tells everybody about it. He was fit to bust with every single present that he opened. And so to finish, my question for you is, I want you to think about what things did you get super excited about when you were a little child? What games, what toys, what activities did you adore when you were 10? And how could you bring a little bit of that into your life now? Because I think sometimes we focus on relieving the negative and that is hugely important, but sometimes it's useful to try and inject a bit of silliness, of play, of fun as well. So I want you all to have a think about how you could inject a little bit of fun and play into your lives this week and just lighten it all a little bit. Thank you all so much for listening and I will see you next week. 

Thank you for listening to the PhD life coach podcast. If you liked this episode, please tell your friends, your colleagues, and your universities. I'd appreciate it if you took the time to like, leave a review, give me stars, stickers, and all that general approval as well. If you'd like to find out more about working with me, either for yourself or for people at your university, please check out my website at thephdlifecoach.

com. You can also sign up to hear more about my free group coaching sessions for PhD students and academics. See you next time.